TSC Duplicate Certificate: Here's How to Apply for a Duplicate Easily

Learn how to apply for a duplicate TSC certificate when your original one is lost, damaged, or misplaced.

Aug 10, 2023 - 10:33
TSC Duplicate Certificate: Here's How to Apply for a Duplicate Easily
TSC Duplicate Certificate: Here's How to Apply for a Duplicate Easily

 In this comprehensive guide, we will walk you through the process of applying for a duplicate TSC certificate, ensuring you have all the information you need to navigate the application seamlessly.


Losing essential documents is an unfortunate event that can happen to anyone. When it comes to losing a Teacher Service Commission (TSC) certificate in Kenya, getting a duplicate might seem complex. Fortunately, there's a well-established procedure to follow, and we have gathered all the details for you.

Key Takeaways:

  • Learn how to apply for a duplicate TSC certificate when your original one is lost, damaged, or misplaced.
  • Understand the required documents and fees for the application process.
  • Discover the step-by-step procedure for applying online through the TSC website.
  • Stay informed about essential notes for applicants, ensuring a smooth process.

What is a TSC Duplicate Certificate?

If your TSC Teacher certificate is lost or severely damaged, applying for a duplicate copy is necessary. But what is it exactly, and when can you apply for one? A TSC Duplicate Certificate serves the same purpose as the original and can be applied for in the following circumstances:

  • The original is lost and can't be recovered.
  • The original document is severely damaged.

The Teacher Service Commission (TSC) has made it easier by allowing online applications, minimizing the hassle for tutors.

Requirements for Applying for a TSC Duplicate Certificate

Understanding the requirements is the first step in the application process. You will need:

  1. A non-refundable fee of Kshs. 2055.
  2. Submitted a police report for the lost original.
  3. Your ID Number, KRA Pin.
  4. Scanned documents ready (ID/Passport, Bank Slip, Marriage Certificate if applicable, Police Abstract).

Note that the application is purely done online, so preparing these documents in advance will streamline the process.

How to Apply Online for a TSC Duplicate Certificate

Now that you know the requirements, let's walk through the application process. Here's a step-by-step guide:

  1. Visit the TSC online portal: The website for application is www.tsc.go.ke.
  2. Enter Your Details: Provide your ID Number, TSC number, Surname, Phone Number, Email, KRA Pin, and Category, and declare the loss/destruction of the certificate.
  3. Make the Payment: Pay the non-refundable fee through approved government methods.
  4. Complete the Application: Follow the instructions and submit the scanned documents.
  5. Confirmation: You can collect your new TSC certificate within a few days.

Important Tips and Warnings

Here are some key considerations when applying for a TSC Duplicate Certificate:

  • False Information: It's a serious offense to provide false information to the Teachers Service Commission and may result in a fine or imprisonment.
  • Document Scanning: Only original documents should be scanned and uploaded.
  • Payment Methods: From 1st July 2023, application fees must be paid through government Pay Bill Business Number 222222 or approved government methods.

How Long Does it Take to Receive a Duplicate TSC Certificate?

The TSC website states that processing a duplicate certificate application takes at least 21 days. However, in some cases, it may take longer. If you need your certificate urgently, contact the TSC and request expedited processing. If you have not received your duplicate TSC certificate in 21 days, you can contact the TSC and ask for an update on your application. You can also check the status of your application online by logging into your TSC account. Here are a few tips for getting your duplicate TSC certificate faster:

  • Make sure you fill out the application form correctly and completely.
  • Upload clear and legible copies of the required documents.
  • Pay the application fee on time.
  • Contact the TSC if you need your certificate urgently.

Are Any Additional Fees or Charges Involved in the Application Process for a Duplicate TSC Certificate?

The first fee that you will need to pay is the application fee. The current application fee for a duplicate TSC certificate is Ksh2,050. This fee can be paid online(MPESA, AIRTEL) or at any TSC bank account.

If you are applying for the certificate because your original certificate was lost or stolen, you must also provide a police abstract. The police abstract is a document that the police department issues, confirming that your original certificate was lost or stolen. You can apply for a police abstract at the ecitizen portal in Kenya. The cost of a police abstract varies from station to station, but it is typically around Ksh1,050.

READ ALSO: HELB Portal Account Registration and Activation for Kenyan Students


Losing your TSC Certificate doesn't have to be a nightmare. With a clear understanding of the process, requirements, and careful attention to detail, obtaining a TSC Duplicate Certificate is achievable. Remember, the key to a smooth process is to have all the required documents ready, follow the instructions carefully, and be honest in your application. Good luck!

Disclaimer: This article provides a guide for applying for a TSC Duplicate Certificate in Kenya. While every effort has been made to ensure accuracy, the process and requirements may change, and it's advised to consult the official TSC website or contact a TSC office for the most current information.

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Joseph Richard Joseph is a graduate of Mathematics and Computer Science (Applied Option). With expertise in Technology and Finance, he brings his knowledge to the field, demonstrating an authoritative understanding of these interrelated areas. Joseph is pursuing a Master's in Software Engineering, further expanding his skill set.