Free Primary Education (FPE) Term 3 Funds Breakdown

To all concerned individuals, including Regional Directors of Education, County Directors of Education, Sub County Directors of Education, and Head Teachers of public primary schools, we are pleased to provide a comprehensive breakdown of the Free Primary Education (FPE) Term 3 funds allocation. This vital information outlines the allocation of funds to Account 1 and Account 2 for public primary schools and the proper utilization of these funds per the Ministry's guidelines. Let's dive into the details to ensure the effective utilization of these funds to improve our student's education.

Key Takeaways

1. Free Primary Education (FPE) Term 3 funds have been allocated to Account 1 and Account 2 for public primary schools.
2. Proper utilization of these funds is crucial, following the Ministry's guidelines.
3. Education officials must ensure the timely distribution of information to schools.
4. Monitoring and transparency are essential in fund utilization.
5. NEMIS data plays a significant role in fund allocation.
6. Schools should update enrollment data on NEMIS regularly.
7. Displaying fund information on school notice boards promotes transparency.
8. Budget discussions in Board of Management (BOM) meetings involve the school community in decision-making.

FPE Funds Allocation for Term 3:

The government has allocated KSh146.20 per learner for Account I, which has already been deposited into respective school accounts. It's essential to note that the utilization of these funds must strictly adhere to the prescribed guidelines unless otherwise authorized by the relevant authority.

Account 1 (ACC: 1):

• SIMBA: KSh 219.30

1. Supplementary readers: KSh 43.86
2. Textbook maintenance: KSh 4.39
3. Exercise books: KSh 61.41
4. Reference materials: KSh 21.93
5. Stationery: KSh 14.62

Total: KSh 146.20

Additionally, KSh137.80 per learner has been released into respective school Account 2 (ACC: 2). The utilization of these funds should also strictly follow the prescribed guidelines unless otherwise authorized by the relevant authority.

Account 2 (ACC: 2):

• GPA: KSh 206.70

1. Support Staff Wages: KSh 40.58
2. Renovation of Classrooms, Building Toilets, Repairs, Maintenance and Improvement (RMI) of Physical Facilities: KSh 20.67
3. Activity: KSh 15.15
4. Local Transport and Travelling (LT&T): KSh 6.89
5. Electricity, Water and Conservancy (EWC): KSh 12.40
6. Telephone/Box Rental/Postage: KSh 3.38
7. Environmental & Sanitation: KSh 11.02
8. Capacity Building and Meetings (BOM): KSh 16.54
9. Contingencies: KSh 3.65
10. Science and Applied Technology: KSh 2.76
11. ICT Infrastructure Materials: KSh 4.76

Total: KSh 137.80

Responsibilities of Education Officials:

County Directors of Education should promptly disseminate this information to all head teachers of public primary schools within their jurisdiction. The immediate distribution of this information is crucial to utilize these funds appropriately.

Sub-County Directors of Education (SCDEs) play a vital role in this process. They are responsible for:

1. Receiving acknowledgements from schools upon the receipt of funds.
2. Preparing summaries of funds received by every school.
3. Forwarding these summaries to their respective County Directors of Education (CDEs) within two weeks.

CDEs, in turn, will forward this information to the Director of Primary Education. Additionally, SCDEs should consistently monitor the utilization of these funds to ensure strict adherence to the Ministry's guidelines.

Utilizing NEMIS Data:

Headteachers are advised that this disbursement and future disbursements will be based on National Education Management Information System (NEMIS) data. Therefore, schools must update their enrollment data on NEMIS regularly.

READ ALSO: NEMIS UPI Number- How To Find Your Nemis Number For Both Teachers And Students

Transparency and Communication:

To maintain transparency and accountability, all head teachers must ensure that information regarding the receipt of the capitation grant is displayed on the school notice boards. Furthermore, the budget should be tabled and discussed in Board of Management (BOM) meetings to involve the entire school community in decision-making processes.

In conclusion, the proper allocation and utilization of Free Primary Education (FPE) Term 3 funds are essential to enhance the quality of education for our students. By following these guidelines, we can ensure that every learner benefits from this allocation, ultimately contributing to a brighter future for our youth and the nation.

Final Thoughts

In conclusion, the effective allocation and utilization of Free Primary Education (FPE) Term 3 funds are pivotal to ensuring quality education for all. By adhering to the prescribed guidelines and fostering transparency in the process, we can empower our students and contribute to their academic success. Our collective responsibility is to make the best use of these resources to improve our education system.

FAQs

1. What is the purpose of Account 1 and Account 2 in FPE funds allocation?

• Account 1 is allocated for educational materials like textbooks, exercise books, and stationery. In contrast, Account 2 covers various operational expenses, including staff wages and infrastructure maintenance.

2. Can schools request deviations from the prescribed guidelines for fund utilization?

• Deviations from the guidelines can only be authorized by the relevant authority. Schools should adhere to the prescribed utilization unless otherwise authorized.

3. How often should headteachers update enrollment data on NEMIS?

• Headteachers should regularly update enrollment data on NEMIS to ensure accurate allocations for future disbursements.

4. What is the role of Sub County Directors of Education (SCDEs) in fund distribution?

• SCDEs are crucial in confirming fund receipt from schools, preparing summaries, and forwarding this information to County Directors of Education (CDEs) within two weeks.

5. How can schools maintain transparency in fund utilization?

• Schools can maintain transparency by displaying information about the capitation grant on school notice boards and discussing budgets during Board of Management (BOM) meetings.

6. To whom should County Directors of Education (CDEs) forward fund summaries?

• CDEs should forward fund summaries to the Director of Primary Education.

7. Can schools use FPE funds for purposes not outlined in the breakdown?

• FPE funds should be strictly used for the purposes outlined in the breakdown unless authorized by the relevant authority.

8. How can effectively utilize FPE funds benefit students and the education system?

• Effective utilization of FPE funds can improve the quality of education by providing essential materials and maintaining infrastructure, ultimately benefiting students and enhancing the education system as a whole.