How to Apply for HEF Scholarships and Loans Using the HEF Portal

Apply for the HELB subsequent loan 2023 with confidence. Our comprehensive guide provides step-by-step instructions and essential information to ensure a successful application.

Aug 19, 2023 - 11:26
Aug 24, 2023 - 18:49
How to Apply for HEF Scholarships and Loans Using the HEF Portal
How to Apply for HEF Scholarships and Loans Using the HEF Portal

As the academic year 2023/2024 approaches, the Higher Education Financing (HEF) portal has opened its virtual doors to offer scholarships, bursaries, and loans to deserving University and Technical and Vocational Education Training (TVET) students. This guide will walk you through applying for these opportunities using the HEF portal. Whether you're a prospective government-sponsored student or a continuing student seeking financial aid, this comprehensive guide will provide the necessary steps to navigate the application process successfully.

Key Takeaways

  1. The HEF portal is open for scholarships, bursaries, and loan applications for needy students entering universities and TVET institutions in the academic year 2023/2024.
  2. Government-sponsored students placed by KUCCPS can apply for HEF scholarships and loans.
  3. Application requirements include a phone number, KCSE and KCPE index numbers, passport photo, copy of ID, birth certificate, parent/guardian's information, and guarantors' ID numbers.
  4. The application process involves creating an account, selecting the funding type, completing the application form, uploading necessary documents, and submitting the application.
  5. Stay informed about updates and admission details, and check for email notifications regarding your application's status.

Who Can Apply?

Government scholarships, loans, and bursaries are available for students aiming to join universities, colleges, and TVET institutions in the upcoming academic year 2023/2024. If you were placed by the Kenya Universities and Colleges Central Placement Service (KUCCPS) and come from a needy family, you can apply for HEF scholarships and loans. While students who enrolled before 2023 can continue using the old government funding model, those placed by KUCCPS this year are the target beneficiaries of the new HEF funding model.

Eligibility Requirements for HEF Application

The HEF portal seeks to support students from financially challenged backgrounds, providing them the means to access higher education. To qualify for HEF scholarships, bursaries, and loans, you must meet the following eligibility criteria:

    • A phone number registered under your name
    • KCSE (Kenya Certificate of Secondary Education) and KCPE (Kenya Certificate of Primary Education) index numbers
    • Passport photo
    • Copy of your National ID
    • Copy of your birth certificate
    • Phone number and copy of ID of your parent or guardian
    • ID numbers of two HEF loan guarantors

Note: Students without an ID can still apply for HEF scholarships.

How to Apply for HEF Scholarships and Loans

Applying for HEF scholarships and loans is straightforward and can be completed online through the HEF portal. Here's a step-by-step guide to help you successfully navigate the application process:

  1. Access the HEF Portal: To begin your application journey, visit the official HEF portal at The application forms for scholarships, loans, and bursaries are here.
  2. Create an Account: Click the "Student Registration" or "Apply Now" button on the portal's homepage. This will lead you to the user registration page. Create an account by providing a valid email address and phone number.
  3. Log In: After successfully signing up, log in to your account using the credentials you've just created.
  4. Select Funding Type: Choose whether you want to apply for scholarships, loans, or bursaries. This step will direct you to the relevant application form.
  5. Complete the Application Form: Fill out the form with accurate and complete information. This includes providing details such as your KCSE and KCPE index numbers, passport photo, ID copy, birth certificate, and parent or guardian's information.
  6. Upload Documents: Some documents will be required to verify your financial status. Upload these documents directly through the portal. The process is entirely online, eliminating the need for manual submissions.
  7. Submit Your Application: Double-check all the information you've provided and ensure it's accurate. Once you're confident everything is in order, submit your application.
  8. Wait for Notification: After submitting your application, you'll receive an acknowledgment confirming the receipt of your submission. The HEF team will review your application and verify your details.
  9. Check for Updates: Keep an eye on your email or the portal for updates on the status of your application. Within 30 days, you can expect to receive information regarding the outcome of your application.
  10. Admission Letters: For students placed by KUCCPS who still need to receive admission letters, contact your chosen university or college for admission details. You might also find your admission letter available for download on the portal.

Verification Process and Next Steps

HEF's verification process ensures that the scholarships and loans are allocated to deserving individuals. After submitting your application and documents, the portal's system will review your financial status. This automated process ensures fairness and transparency in distributing funds.

If you encounter any issues during the registration or application process, don't fret. Technical glitches can happen. If the website isn't cooperating, wait a while and try again. Patience is your ally.

Step-by-Step Guide to Register on the HEF Portal

Registering on the HEF portal is straightforward and can be completed in a few easy steps. Follow the appropriate steps based on whether you have a Kenyan National ID.

Registration for Students with a Kenyan National ID:

  1. Visit the HEF portal at
  2. Click on the "Student Registration" or "Apply Now" button, then select "User Registration."
  3. Enter your National ID number and click "Validate."
  4. Provide a valid email address and create a strong password.
  5. Confirm your email address and password.
  6. Complete the CAPTCHA challenge.
  7. Click "Register."

Registration for Students without a Kenyan National ID:

  1. Visit the HEF portal at
  2. Click on the "Student Registration" or "Apply Now" button, then select "User Registration."
  3. Fill in the required details until the "Validate" button becomes active.
  4. Enter a valid email address and create a strong password.
  5. Confirm your email address and password.
  6. Complete the CAPTCHA challenge.
  7. Click "Register."

Important Considerations for HEF Application

  1. Deadline and Timing: The HEF portal opens for applications on July 31, 2023, and the application deadline is August 27, 2023.

  2. Document Verification: The portal will require you to upload specific documents to verify your financial status, similar to the process used by the Higher Education Loans Board (HELB).

  3. Continuing Students: Students admitted before 2023 and continuing their studies will continue using the previous government funding and HELB loan application model.

  4. New Funding Model: The New Funding Model (NFM) introduced in 2023 aims to ensure equitable access to higher education for vulnerable and extremely needy students, offering 100% government funding for their education.

READ ALSO: HELB Portal Account Registration and Activation for Kenyan Students

Final Thoughts

Navigating applying for HEF scholarships and loans through the portal can be a game-changer for students seeking financial support to pursue higher education. By following the outlined steps and adhering to the requirements, you're better positioned to secure the necessary funding for your academic journey. Remember that accuracy and completeness are essential throughout the application process. With the HEF portal, you're just a few clicks away from realizing your educational dreams.

Frequently Asked Questions (FAQs)

  1. Who is eligible for HEF scholarships and loans? HEF scholarships and loans are available for students placed by KUCCPS and coming from needy families.
  2. Can students without IDs apply for HEF scholarships? While students without IDs can apply for HEF scholarships, an ID is required for HEF loans.
  3. Can I edit my application details after submission? No, you won't be able to edit the information once you submit your application. Verify all details before submitting.
  4. How long does the application review process take? The HEF team typically reviews applications within 30 days. Keep an eye on your email or portal notifications for updates.
  5. What happens if I encounter technical issues during registration? If you face registration issues, try accessing the registration website later. For activation link problems, refer to the provided guide.
  6. Are private university students eligible for government scholarships? Government scholarships are not available for students in private universities, but these students can apply for loans through HELB.


This guide aims to provide comprehensive information on applying for HEF scholarships and loans through the portal. However, always refer to the official HEF portal and the provided instructions for the most accurate and up-to-date details.

While this guide is designed to assist, individual circumstances may vary. Make sure to follow the guidelines and requirements provided by HEF for the best chances of success in your application process.

What's Your Reaction?







wow stands proudly as a preeminent Publication Blog in Kenya, dedicated to delivering an unparalleled wealth of informative content across a multitude of subjects that resonate with both the Kenyan audience and the global community at large. Our unwavering commitment to quality and accuracy has made us a trusted resource for readers not only in Kenya but also in the United States and South Africa.