How to Apply for KRA PIN Easily: Everything You Need to Know

Discover how to apply for a KRA PIN and fulfill your tax obligations in Kenya with this comprehensive guide.

Sep 6, 2023 - 19:53
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How to Apply for KRA PIN Easily: Everything You Need to Know
How to Apply for KRA PIN Easily: Everything You Need to Know

The Kenya Revenue Authority (KRA) plays a crucial role in revenue collection on behalf of the Kenyan government. Whether you're an individual, a business owner, or a company, having a KRA Personal Identification Number (PIN) is essential for conducting various transactions and fulfilling your tax obligations. This comprehensive guide will walk you through applying for a KRA PIN using the user-friendly iTax Portal.

Key Takeaways from the Application Process

  1. Keep your supporting documents handy, mainly if you apply as a company or non-individual.
  2. Double-check the accuracy of your email address, which is crucial for receiving your PIN and password.
  3. Secure your iTax login password and choose a security question you can easily remember.
  4. Ensure that all directors' details are tax-compliant and are registered on iTax.

What is a KRA PIN?

A KRA PIN, or Personal Identification Number, is your identification for conducting business with the Kenya Revenue Authority, other government agencies, and service providers. It's an essential requirement for individuals and businesses operating in Kenya.

Who Needs a KRA PIN?

Before we delve into the application process, it's essential to determine whether you need a KRA PIN. Here are some common categories of individuals and entities that require a KRA PIN:

  1. Employees: If you earn income through employment, you need a KRA PIN.
  2. Business Owners: A KRA PIN is mandatory if you operate a business in Kenya.
  3. Rental Income: Individuals receiving rental income must obtain a KRA PIN.
  4. HELB Loan Applicants: A KRA PIN is a prerequisite if you plan to apply for a HELB loan.
  5. Specific Transactions: Some transactions listed in the First Schedule of the Act also require a KRA PIN.

Step-by-Step Guide to Applying for a KRA PIN

Now, let's walk you through the step-by-step process of applying for a KRA PIN through the iTax Portal:

  1. Visit the iTax Portal: Start by visiting the official iTax Portal at https://itax.kra.go.ke/KRA-Portal/.
  2. Select "New PIN Registration": On the iTax Portal homepage, click the "New PIN Registration" option.
  3. Choose Taxpayer Type and Registration Mode: You must select your Taxpayer Type (Individual or Non-individual) and Mode of Registration (Online or Upload Form). Make your selections accordingly.
  4. Fill in the Required Details: You must provide specific details depending on whether you are an individual or a non-individual. For individuals, you'll need to fill in details such as your basic information, tax obligations, and more.
  5. Upload Supporting Documents: Be prepared to upload supporting documents as required. For example, if a company is applying for a new PIN, you must upload documents like the Certificate of Incorporation, CR12, and more.
  6. Confirm Email ID: After submitting your details, a pop-up will ask you to confirm the email ID you provided. Verify that it's correct and click 'OKAY.'
  7. Retrieve Your iTax Login Password: Upon successful submission, check your email for your iTax PIN and password generated by the KRA iTax Portal. You will need this to log in to your iTax profile.
  8. Change Your iTax Login Password: Log in using the provided password and change it to something more secure. You'll also be asked to create a security question for account recovery.
  9. Complete Additional Information (Optional): Depending on your situation, you may need to provide additional information such as SMS notifications, alternative addresses, and more.
  10. Submit Your Application: Review all the information you've entered, perform the provided arithmetic problem, and submit your application.

Congratulations! You have successfully applied for a KRA PIN.

Documents Required for iTax PIN Registration

The documents required vary depending on your entity type:

For Companies:

  • Copy of Certificate of Incorporation
  • Copy of CR12 (a legal document listing shareholders or directors of the company)
  • Copy of Memorandum and Article of Association (optional)
  • Copy of PIN Certificate for one of the company's directors
  • Copy of Tax Compliance certificate of one of the company's directors
  • Copy of the Acknowledgment Receipt

For Partnership Firms:

  • Copy of the Acknowledgment Receipt
  • PIN Certificate for one of the partners
  • Deed of the partnership (optional)
  • Tax Compliance certificate of the partners (optional)

READ ALSO: KRA Customer Care: How to Easily Reach KRA Customer Care Contacts for Help

Conclusion

Obtaining a KRA PIN is straightforward when you follow the steps outlined in this guide. Remember, having a KRA PIN is not only a legal requirement but also enables you to conduct various transactions and fulfill your tax obligations. Whether you're an employee, a business owner, or part of a non-individual entity, having a KRA PIN is a fundamental aspect of financial compliance in Kenya.

FAQs (Frequently Asked Questions)

What is a KRA PIN?

A KRA PIN, or Personal Identification Number, is a unique identifier for conducting business with the Kenya Revenue Authority, other government agencies, and service providers.

Who needs a KRA PIN?

Individuals, businesses, rental income recipients, HELB loan applicants, and those involved in specific transactions listed in the First Schedule of the Act require a KRA PIN.

What documents are required to register for a PIN?

The required documents vary depending on your entity type. For a company, you typically need a Certificate of Incorporation, CR12, Memorandum and Article of Association (optional), PIN Certificate for a director, Tax Compliance certificate for a director, and the Acknowledgement receipt.

How do I change my iTax login password?

You can change your iTax login password after receiving it via email. Log in to your iTax account, follow the prompts to change the password, and create a security question for account recovery.

Is a KRA PIN necessary for tax compliance?

A KRA PIN is essential for fulfilling your tax obligations and conducting various transactions in Kenya.

How important is keeping my email address accurate during the application process?

Your email address is vital for receiving your iTax login credentials, including your PIN and initial password. It's crucial to provide an accurate and accessible email address.

Remember, obtaining and maintaining a KRA PIN is crucial to financial responsibility and legal compliance in Kenya.

Joseph Richard Joseph is a graduate of Mathematics and Computer Science (Applied Option). With expertise in Technology and Finance, he brings his knowledge to the field, demonstrating an authoritative understanding of these interrelated areas. Joseph is pursuing a Master's in Software Engineering, further expanding his skill set.