How to Obtain and Download Your KRA Tax Compliance Certificate 2024

The Kenya Revenue Authority (KRA) plays a crucial role in collecting government revenue in Kenya. Established by an Act of Parliament in 1995, KRA's core functions include assessing, collecting, and accounting for all revenues following the law. One essential document issued by KRA is the Tax Compliance Certificate (TCC), which serves as proof of taxpayers' compliance with their tax obligations. This comprehensive guide will explore everything you need to know about KRA tax compliance certificates, from their importance to the step-by-step process of obtaining and downloading one.

Key Takeaways

1. A Tax Compliance Certificate (TCC) is a crucial document for individuals and businesses in Kenya, offering access to job opportunities, government tenders, and more.
2. The iTax portal simplifies the application process for obtaining a TCC, allowing for quick and efficient issuance.
3. To obtain or renew a TCC, ensure you meet tax compliance criteria, including timely filing tax returns, prompt tax payments, and clearing outstanding tax debts.
4. You can download your Tax Compliance Certificate in PDF format from the iTax portal using your KRA PIN and Password.
5. Keep your KRA PIN and Password secure, and ensure your email address is updated for password reset requests.

What is a Tax Compliance Certificate (TCC)?

A Tax Compliance Certificate, commonly known as a TCC, is an official document issued by the Kenya Revenue Authority. This certificate indicates that an individual or business entity has duly filed and paid all their taxes as required by law. Having a TCC is not only a legal requirement but also a valuable asset in various situations, including:

Job Applications

Many employers, especially government agencies, require job applicants to provide a TCC as part of the application process. It demonstrates your commitment to tax compliance and can significantly improve your chances of securing employment.

Government Tenders

If you intend to bid for government tenders or contracts, a TCC is often mandatory. It assures the government that you are a responsible taxpayer eligible to engage in business with them.

Work Permit Renewal

Foreign nationals seeking to renew their work permits in Kenya must present a valid TCC to prove their tax compliance.

Clearing and Forwarding Agents License

Individuals or businesses involved in clearing and forwarding activities require a TCC to operate legally.

Liquor Store Licensing

When applying for a liquor store license, authorities may request a TCC as part of the licensing process.

Confirmation of Compliance Status

Taxpayers often request a TCC to confirm their compliance status with KRA.

Tax Compliance Validity

It's essential to note that Tax Compliance Certificates are valid for twelve months from the date of issuance. To maintain your compliance status, you must meet specific criteria, including:

1. Timely Filing of Tax Returns: Ensure you file all tax returns on or before their due dates for all applicable tax obligations.
2. Timely Tax Payments: Pay your taxes on or before their due dates to avoid penalties and maintain compliance.
3. Clearance of Outstanding Tax Debt: Resolve any outstanding tax debt, including fines and penalties, to maintain a clean tax record.

Requirements for Downloading Tax Compliance Certificate PDF

To successfully download your Tax Compliance Certificate in PDF format from the KRA Portal, you'll need the following:

• KRA PIN Number: Ensure you have your KRA PIN.
• KRA Password: Have your KRA Portal password available. If you've forgotten your password, you can reset it.

How to Apply for a Tax Compliance Certificate

Step 1: Access the iTax Platform

Obtaining a Tax Compliance Certificate has been significantly simplified through the iTax platform. Start by visiting the official KRA iTax portal at https://itax.kra.go.ke.

Step 2: Enter Your KRA PIN

Upon accessing the iTax platform, you must enter your KRA PIN. If you need to remember your KRA PIN or need a new one, check this article or by submitting a PIN registration order.

Step 3: Enter Your KRA Password and Solve the Security Stamp

Enter your KRA Password and solve the arithmetic question (security stamp) to proceed. You can reset your password through the same portal if you've forgotten it. A new password will be emailed to you.

Step 4: Access Your KRA Portal Account Dashboard

After successful login, you'll have access to your KRA Portal Account Dashboard.

Step 5: Request Your Tax Compliance Certificate

Hover your mouse cursor on the "Certificates" menu on the right-hand side of the dashboard and click on "Consult and Reprint Tax Compliance Certificate PDF." This action will take you to the Tax Compliance Certificate request page.

Step 6: Consult and Reprint Your Tax Compliance Certificate

You must consult the Tax Compliance Database System using your KRA Portal Account. While some fields are marked as mandatory, you can leave the "KRA Tax Compliance Certificate Serial Number" field blank if you don't have one. Click the "Consult" button to proceed.

Step 7: Download Your Tax Compliance Certificate

In this final step, you'll see a list of your KRA Tax Compliance Certificates, including their status (e.g., "Approved" or "Expired"). Click on the Tax Compliance Certificate Serial Number to download the current certificate in PDF format.

READ ALSO: How to Apply for a Tax Compliance Certificate in Kenya

Frequently Asked Questions (FAQs)

How long is a Tax Compliance Certificate (TCC) valid?

A Tax Compliance Certificate is valid for twelve months from the date of issuance.

Can I obtain a Tax Compliance Certificate if I have outstanding tax debt?

You must clear all outstanding tax debt, including fines and penalties, before obtaining a Tax Compliance Certificate.

Is there a cost associated with applying for a Tax Compliance Certificate?

Applying for a Tax Compliance Certificate online is free. However, failing to meet tax compliance requirements may result in non-compliance costs.

Can I apply for a Tax Compliance Certificate as a foreign national working in Kenya?

Foreign nationals working in Kenya can apply for a Tax Compliance Certificate, provided they meet the tax compliance criteria.

Can I download a Tax Compliance Certificate from a previous year?

You can only download your current Tax Compliance Certificate from the KRA Portal. Previous-year certificates will be marked as "Expired."

What do I do if my Tax Compliance Certificate application is rejected?

If your application is rejected, KRA will guide the necessary steps to rectify the issue. Follow their instructions and reapply as needed.

Can I share my Tax Compliance Certificate electronically with potential employers or business partners?

Yes, you can share your Tax Compliance Certificate in PDF format electronically with employers, business partners, or anyone who requires proof of your tax compliance.

Are there any penalties for late filing of tax returns?

Yes, late filing of tax returns can result in penalties, including a 5% charge on the tax due or ten thousand Kenyan shillings, whichever is higher, plus an additional 2% per month compounded.

Conclusion

In conclusion, obtaining and downloading your KRA Tax Compliance Certificate is a streamlined process through the iTax platform. Ensure you maintain tax compliance by filing returns, paying taxes on time, clearing any outstanding tax debt, and adhering to tax laws and regulations. Whether you need the certificate for job applications, government tenders, work permit renewal, licensing, or other purposes, following the steps outlined in this guide will help you quickly secure your Tax Compliance Certificate.