IFMIS Registration Guide: How to Register as a Supplier and Apply for a Tender

Are you contemplating doing business with the Kenyan government as a supplier? Welcome to Integrated Financial Management Information System (IFMIS), a digital platform that simplifies your journey. With the IFMIS supplier portal, local and foreign merchants can easily participate in lucrative government tenders. This article provides a comprehensive guide on registering on IFMIS as a supplier and applying for tenders.

What is IFMIS?

The Integrated Financial Management Information System (IFMIS) is an online platform where suppliers can perform procurement tasks, including bidding, requisition, payments, and checking tender awards. Designed to boost transparency and reduce costs in public finances, IFMIS is transforming Kenya into a more enticing destination for foreign investment.

IFMIS Registration: A Step-by-Step Guide

Requirements for Registration on IFMIS

Before registering on IFMIS, gather the following necessary information:

• For companies and sole proprietorships: Tax PIN ID and company registration number.
• For individual consultants: National ID number and KRA Tax PIN.
• Company email address.
• Contact's first and last name.
• Company phone number and phone extension.

Registration Process

IFMIS registration is user-friendly, requiring just essential computer skills. Follow these steps:

• Visit the Kenya National Treasury & Economic Planning website.
• Click on "Information & Service" and choose "IFMIS." Scroll down to find the IFMIS portal link.
• Click on the link to access the IFMIS portal.
• Once there, click "Components" and choose "Procure to Pay (P2P)."
• Click on the "E-SUPPLIER PORTAL" button.
• You will land on the IFMS login page. Here, click on "SUPPLIER SELF REGISTRATION."
• Fill out the Prospective Supplier Registration form with your company's details and contact information.
• Click "Continue" and follow the prompts until you complete the registration.
• After completion, IFMS will email you the login details, including username and password.

How to Register on IFMIS via the KRA Supplier Portal

Alternatively, you can register through the KRA supplier portal. Follow these steps:

• Visit the KRA webpage for tenders.
• Click on the "Suppliers Registration Manual."
• The system will direct you to a PDF document containing all the guidelines.

How to Apply for a Government Tender in Kenya

All suppliers must use the IFMIS e-procurement system to submit tenders. The system retains your information for up to 6 years, regardless of the tender outcome. Here's how to apply:

• Register your business on the IFMIS supplier portal.
• Use the login credentials sent to your email to access the Kenya Supplier portal and bid on open tenders.
• Purchase the tender documents from the IFMIS portal.
• Read and understand the bidding documents to evaluate your capacity to deliver.
• Ensure you meet all bidding criteria/qualifications.
• Fill out the necessary forms and provide the required documents, including the Tax Compliance Certificate and KRA pin.
• Conduct a cost analysis and quote the correct price before submitting your bid.
• Pay before the deadline and comply with all bidding protocols and rules.

READ ALSO: How to install KRA eTIMS for Business

Conclusion

IFMIS registration opens numerous business opportunities by providing access to Kenyan government tenders. In addition to streamlining the procurement process, it enhances transparency, accountability, and fairness, fostering a conducive business environment.

Furthermore, IFMIS simplifies the tendering process by creating a centralized platform where businesses can submit bids for government contracts. With the ability to store business information for an extended period, IFMIS reduces the hassle of repeated registrations for different tenders.

While the registration and tender application process may seem complex, following the steps outlined in this guide, you will be well-prepared to navigate the system effectively. Make sure to meticulously read the tender documents to understand all requirements and expectations.

With patience, persistence, and a clear understanding of how IFMIS operates, your business can win government tenders and expand its reach and influence. IFMIS is a game-changer in Kenya's public procurement sphere, and understanding how to use it effectively can significantly boost your business growth.

Do you want to unlock the potential of IFMIS for your business? Start the registration process today and take one step closer to participating in government tenders. This could be the springboard to take your enterprise to the next level.