How to Access and Download Your Kenya Police Payslip Online

This in-depth guide offers detailed steps to download Kenya Police payslips online. Stay informed and embrace the digital revolution with ease!

Apr 28, 2023 - 20:22
Jun 11, 2023 - 14:46
How to Access and Download Your Kenya Police Payslip Online
How to Access and Download Your Kenya Police Payslip Online: An Easy and Comprehensive Guide

Kenya, a country known for its diverse culture and rich history, has always held its police force in high regard. The Kenya Police, an emblem of service and dedication, is a significant pillar of the nation's security framework. The institution is as diverse as the country, with many formations or components serving various sectors. Filling in the Kenya Police is a matter of pride, and with the advent of technology, the process of accessing important documents like payslips has become seamless and efficient.

In this article, we will guide you through the comprehensive process of downloading your Kenya Police payslip online. This digitization has empowered police employees to view and download their payslips from anywhere, at any time, without the need to visit the concerned office.

No matter which component of Kenya Police you serve, we've got you covered. So, ready to embrace this digital revolution and access your payslip online? Let's dive right in!

Understanding the Kenya Police Service Structure

Ranks in Kenya Police

The journey of a police officer in Kenya, from a fresh graduate to a senior assistant inspector general, involves considerable effort and dedication. The ranks in the Kenyan Police are as follows:

  1. Senior Assistant Inspector General
  2. Assistant Inspector General
  3. Commissioner of Police
  4. Senior Superintendent
  5. Superintendent
  6. Assistant Superintendent
  7. Chief Inspector
  8. Inspector of Police
  9. Senior Sergeant
  10. Sergeant
  11. Corporal
  12. Constable/ Fresh Graduate

Components of Kenya Police Service

The Kenya Police Service has various formations, each serving specific sectors:

  1. Traffic Laws Enforcement Unit
  2. Tourist Police Unit
  3. Railway Police Unit
  4. Presidential Escort Unit
  5. Marine Police Unit
  6. Kenya Airports Police Unit
  7. General Service Unit
  8. Diplomatic Police Unit
  9. Kenya Police Dog Unit
  10. Anti-Stock Theft Unit
  11. Kenya Police Airwing
  12. Kenya Police College

The Digital Revolution: Kenya Police Payslips Online

The Transformation of Service Delivery

Thanks to the advent of online services, tasks that once required physical office visits and long queues are now just a click away. Obtaining your Kenya Police payslip is no different. The Government Human Resource Information System (GHRIS), developed in-house by the Government of Kenya, is a one-stop portal addressing all Human Resource needs, including payslip downloads.

 Embracing the Future: GHRIS Payslip Portal

The GHRIS portal is an efficient, transparent, and readily accessible system that interfaces with existing and future systems like IFMIS, G-Pay, IRMIS, and IPPD. The system has made downloading payslips as easy as a few clicks. It's a reliable, fast, and convenient method that can be accessed remotely with web connectivity.

Your Step-by-Step Guide to Download Kenya Police Payslip Online

GHRIS Registration

if you're a recruit and haven't yet registered on the GHRIS system, you must first complete the registration process. Here are the steps:

  1. Visit the GHRIS Registration page.
  2. Enter the required details such as Personal Number, National ID Card Number, KRA PIN, Surname, First Name, Other Names, Date of Birth, Gender, Date of First Appointment, Terms of Service, Mobile Number, and Personal Email.
  3. Create and confirm your password.
  4. Once you've registered, you can log in to GHRIS.

How to Download Your Payslip

Downloading your payslip is a straightforward process once you've registered on GHRIS. Follow these simple steps:

  1. Visit the GHRIS Login page at
  2. Enter your UserID and password to log in.
  3. Once logged in, click on "My payslip."
  4. Select the year and month, then click on "View Payslip."
  5. You can now view your payslip online, download it as a PDF, or print it.

Navigating Issues and Forgotten Passwords on GHRIS

 Forgotten Password

In case you've forgotten your password, don't worry! Click on "Forget Password" to reset and get a new one. You will need access to your email or phone to confirm your identity.

GHRIS Support

You can contact the GHRIS support team via email at [email protected] for any inquiries or concerns.

READ ALSO: How To Troubleshooting KPLC Meter Connection Errors


Joining the ranks of the Kenya Police is a proud moment for any Kenyan. And with the advent of online services like GHRIS, accessing essential documents like payslips has become hassle-free. As we embrace the digital revolution, we hope this comprehensive guide has empowered you to download your Kenya Police payslip with ease.

Frequently Asked Questions

How do I register on GHRIS?

Visit the GHRIS registration page, fill in the required details, and create a password to register.

What if I forget my GHRIS password?

Click on "Forget Password" to reset it. You must access your registered email or phone number to confirm your identity.

Can I access GHRIS on my mobile?

Yes, GHRIS can be accessed on any device with internet connectivity.

Who can use the GHRIS system?

All county and national government civil servants can use the GHRIS system.

Can I print my payslip directly from GHRIS?

Once you've viewed your payslip, you can download it as a PDF or print it directly.

What's Your Reaction?








Joseph Richard Joseph is a graduate of Mathematics and Computer Science (Applied Option). With expertise in Technology and Finance, he brings his knowledge to the field, demonstrating an authoritative understanding of these interrelated areas. Joseph is pursuing a Master's in Software Engineering, further expanding his skill set.