TSC Online Transfer Application Process For 2023

Navigate the TSC transfer process smoothly using the user-friendly online portal. Learn everything you need to know about transferring as a teacher in Kenya

Jun 21, 2023 - 16:35
Jun 21, 2023 - 16:36
TSC Online Transfer Application Process For 2023
How to Apply for a Transfer as a Teacher in Kenya: TSC Transfer Rules and Regulations

In an era where digital platforms are increasingly vital for our professional lives, it's reassuring that the Kenya Teaching Service Commission (TSC) has embraced this trend too. Teachers who desire a change in their work location can now initiate the transfer process online, thanks to the TSC's online portal. The following guide will provide a detailed step-by-step process of how to apply for a transfer, ensuring that you're comfortable with each stage of the procedure.

One frequently asked question about the TSC transfer process is whether it can be done via mobile phone. The answer is yes. However, since it involves scanning and uploading documents, using a computer system or visiting the nearest cyber café is more convenient.

The HRMIS TSC Teacher Transfer Form

You must complete the HRMIS TSC Teacher Transfer Form to start the transfer process. The procedure involves visiting the TSC website, clicking on Online Services, selecting HRMIS, and then clicking the 'Teacher Transfer' button. Alternatively, you can visit the transfer application page via this link: https://hrmis.tsc.go.ke/tm-app/apply_transfer.

The Online Teacher Transfer Portal

The online teacher transfer portal, accessible via www.hrmis.tsc.go.ke, is your central hub for initiating, tracking, and finalizing your transfer. It provides an efficient and user-friendly interface that guides you through the transfer process.

Key Requirements for the TSC Transfer Process

When preparing for the TSC transfer process, it's essential to have the following information handy:

  1. Length of stay at present school
  2. Length of stay in the same sub-county
  3. Reason for transfer
  4. Desired date of transfer
  5. Preferred county and sub-county
  6. Preferred school
  7. Your email address

These details are crucial for the Teaching Service Commission (TSC) to process your transfer request effectively.

How to Apply for the TSC Teacher Transfer

Once you have your information ready, it's time to start the application process. Here's a detailed breakdown of the steps involved:

  1. Click' Online Services, ' Visit the TSC website,' then select 'Teacher Transfer.'
  2. Input your details (TSC No, ID Number, Mobile No) and click 'Login.'
  3. A six-digit authorization code will be sent to your mobile number. Enter this code and click 'Login.'
  4. Click 'Submit a Request for Transfer.'
  5. Fill in all the details, check the declaration box, and click 'OK.'
  6. Attach supporting documents if the transfer is due to medical or security reasons by clicking 'File Attachment(s).'
  7. You can Edit, Withdraw, or Print the transfer request as needed.
  8. After all the details are filled in, and the necessary documents are attached, click 'Submit.'
  9. The application status will change to 'Pending' once the application is successfully delivered.
  10. Log out of the system once you are done.

Head of Institution (HOI) Recommendation

After the teacher has completed the transfer request, the Head of Institution (HOI) will receive a notification. The HOI can either open their email and click the email notification link or visit the HOI portal on the TSC website. They will enter comments and click 'Submit' to finalize the recommendation process.

Checking the Status of Your Transfer Request

 After submitting your request, keep track of your application's progress. To check the status of your transfer request, follow these steps:

  1. Visit the TSC website and select 'Online Services,' then 'Teacher Transfer.'
  2. Log in using your details (TSC No, ID Number, Mobile No).
  3. Under the dashboard, you will see 'Transfer Status.' Click on it to view the current status of your application.
  4. The status could be 'Pending,' 'Approved,' or 'Rejected.' 'Pending' means your application is under review; 'Approved' means your transfer request has been accepted; and 'Rejected' means your application was unsuccessful.

Important Points to Remember During the TSC Transfer Process Throughout the application process, it's important to keep several key points in mind:

  • Ensure you have a stable internet connection throughout the process to avoid disruptions or errors.
  • Remember to keep a copy of your application, either digitally or printed, for future reference.
  • The Head of the Institution (HOI) must submit their recommendations within 14 days of filing your application.
  • Be patient. It may take some time for your transfer request to be processed.
  • If your application is rejected, seek to understand the reason behind the decision. It may provide insights into what you can do differently in future applications.

READ ALSO: TSC Recruitment Portal: Latest News And Updates


The TSC Online Transfer Application Process is an efficient and user-friendly platform that simplifies the teacher transfer process in Kenya. You can navigate the process smoothly and successfully with the right information and preparedness. By following the steps outlined in this guide, you will be well on your way to initiating a new chapter in your teaching career. Remember, change is always an opportunity for growth and new experiences, so embrace it with optimism and anticipation.

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Joseph Richard Joseph is a graduate of Mathematics and Computer Science (Applied Option). With expertise in Technology and Finance, he brings his knowledge to the field, demonstrating an authoritative understanding of these interrelated areas. Joseph is pursuing a Master's in Software Engineering, further expanding his skill set.