where is the kenyan birth certificate number located

Kenyan Birth Certificate: Your ultimate guide to understanding its purpose, types, and how to obtain one. Learn how to navigate the process and access essential services.

Jul 24, 2023 - 12:31
Aug 6, 2023 - 20:58
where is the kenyan birth certificate number located
Kenyan Birth Certificate: How to Locate Birth Certificate Number

A birth certificate is an essential document and a primary form of identification. In Kenya, your birth certificate is the key that opens doors to numerous government and non-governmental services, making it indispensable in everyday life. This comprehensive guide provides a clear path to understanding your Kenyan birth certificate, notably the location of the certificate number and its usage.

The Kenyan Birth Certificate Number

Every Kenyan birth certificate carries a unique identifier known as the birth certificate number. This number, often the first vital information about an individual, serves multiple functions, from identity verification to accessing various services.

What is a Birth Certificate Number?

The birth certificate number is a unique 13-digit identifier assigned to every Kenyan at birth. The number composition is as follows:

  • The first two digits denote the year of birth.
  • The following two digits represent the month of birth.
  • The following two digits indicate the day of birth.
  • The succeeding four digits are a unique identifier for the individual.
  • The final digit is a check digit.

Locating the Birth Certificate Number on a Kenyan Birth Certificate

This number is at the birth certificate's top right-hand corner, printed in clear, black ink. The birth certificate number is also the 'Entry No' in the document's first row and column.

Different Types of Kenyan Birth Certificates

Kenyan birth certificates can be classified into two main categories:


  1. Old-style birth certificates: Issued before 2012, these certificates bear the number at the top right-hand corner.
  2. New-style birth certificates: Issued after 2012, these have the number at the top right-hand corner and printed on the back of the certificate.

Lost Your Birth Certificate? Here's How to Recover the Number

Lost your birth certificate? Not to worry! You can retrieve your birth certificate number by contacting the Kenya National Bureau of Statistics (KNBS), providing your details, such as name, date of birth, and place of birth. KNBS can then help you access your birth certificate number and provide a copy of your certificate.

How to Apply for a Birth Certificate in Kenya

Whether you're applying for a newborn or need a replacement certificate, the eCitizen Portal is your first stop. This portal allows for a smooth application process. However, if you need help remembering your birth certificate number, visiting the closest Huduma Centre is necessary.

Application for Newborns

For newborns, parents need to submit:

  • The notification of birth from the hospital (Copy and original)
  • The original National ID cards, birth certificates, or passports of the parents
  • Filled application forms (BDA – Birth and Deaths Registration Form)

Applying for Late Registration

Births not registered within the first six months are classified as late registration. You will require several documents to apply for this, including your National ID Card, copies of your parents' IDs or birth certificates, and Class Eight or Form Four Leaving Certificates.

Applying for Lost Certificates

In case of lost birth certificates, visit the Huduma Centre for help with replacement.

Applying While Living Abroad

This applies to children born abroad to Kenyan parents. Visit the Kenyan embassy where you live and submit the necessary documents as stated on their website.

Amending a Birth Certificate

Amending a birth certificate in Kenya can be done within two years after registration of birth. However, note that the DATE and PLACE OF BIRTH CANNOT be changed under any circumstances.

How Long Does It Take to Obtain a Kenyan Birth Certificate?

 Obtaining a birth certificate can take anywhere from a few weeks to a few months. Several factors can affect the processing time for a Kenyan birth certificate, including:

  • The time of year: The processing time for a birth certificate is usually longer during peak periods, such as the months leading up to the start of the school year.
  • The birth location: The processing time can be longer if the birth takes place in a rural area, as fewer staff may be available to process birth certificates in these areas.
  • The completeness of the application: The processing time can be longer if the application needs to be completed or there are errors in the information provided.

Can I Apply for a Kenyan Birth Certificate Online?

Yes, it is possible;e to apply for your child's birth certificate in Kenya online. To sp, you must visit the citizen portal at https://crs.ecitizen.go.ke/ and Apply. Once logged in to your portal, all the steps are easy to follow. You can also visit your nearest Huduma Centre. to get assistance.

What Are the Fees for Obtaining a Birth Certificate in Kenya?

The fees for obtaining a birth certificate in Kenya vary depending on the type of birth certificate you are applying for. For a standard birth certificate, the fee is Ksh. 180. For a certified copy of a birth certificate, the fee is Ksh. 360.

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Understanding your Kenyan birth certificate is fundamental, and locating the certificate number is crucial in accessing multiple services. This guide has comprehensively detailed everything about the Kenyan Birth Certificate. With this, you can now effortlessly navigate your birth certificate and use it for its worth.

Frequently Asked Questions

Where is the Kenyan birth certificate number located?

    • The birth certificate number is located at the top right-hand corner of the birth certificate.

What is the composition of the Kenyan birth certificate number?

    • The birth certificate number is a 13-digit identifier with details of your birth date and a unique identifier.

How can I retrieve my birth certificate number if I've lost it?

    • You can contact the Kenya National Bureau of Statistics with your details, and they will assist in retrieving the number.

What are the different types of Kenyan birth certificates?

    • There are two types: old-style birth certificates (issued before 2012) and new-style birth certificates (issued after 2012).

How can I apply for a Kenyan birth certificate?

    • You can apply via the eCitizen Portal, Huduma Centre, or the District Birth and Death Registries.

Can I change the date and place of birth on my birth certificate?

    • No, the date and place of birth cannot be changed under any circumstances.

Disclaimer: The information provided in this article is for general informational purposes only. While we strive to provide the most accurate information, we strongly advise readers to contact the relevant authorities for current procedures and requirements.

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Joseph Richard Joseph is a graduate of Mathematics and Computer Science (Applied Option). With expertise in Technology and Finance, he brings his knowledge to the field, demonstrating an authoritative understanding of these interrelated areas. Joseph is pursuing a Master's in Software Engineering, further expanding his skill set.