where is the kenyan birth certificate number located (2024 Update)

Explore our detailed guide on locating and understanding your Kenyan Birth Certificate Number, an essential for identity and services.

Dec 8, 2023 - 01:31
Dec 8, 2023 - 12:47
where is the kenyan birth certificate number located (2024 Update)
Kenyan Birth Certificate: How to Locate Birth Certificate Number

Welcome to Your Guide on Kenyan Birth Certificates!

Have you ever held a Kenyan birth certificate and wondered, "Where exactly is the number on this?" If yes, you're not alone! A birth certificate in Kenya isn't just a piece of paper; it's your first key to identity – even before you get your national ID card. Think of it as the first stepping stone in your journey of official documentation, unlocking doors to education, travel, and various government services.

But here's the twist – locating that crucial birth certificate number can feel like finding a needle in a haystack, especially if it's your first time handling this document. This number isn't just a random set of digits; it's a part of your identity, a unique code that represents you. Whether it's for school, a passport application, or any other essential service, you'll need this number.

Think about it – your birth certificate is your first 'official' introduction to the world. It's the document that says, "Hey, I'm here, and this is me!" But often, we overlook the finer details, like the birth certificate number, which plays a crucial role in our lives. From enrolling in school to applying for your first passport, this number is like a golden key; we're here to help you find it.

So, whether you're a parent handling the birth certificate of your newborn, a young adult needing it for your first significant steps, or just someone curious about Kenyan documentation, this guide is tailor-made for you. Let's clear the confusion and make understanding your birth certificate as easy as A-B-C!

What is a Kenyan Birth Certificate?

A Kenyan birth certificate is much more than a piece of paper; it's your first official step into the identification world. Imagine it as your initial "hello" in the vast world of official documents, a fundamental piece that marks your existence in the official records of Kenya.

The Role of a Birth Certificate

At its core, a birth certificate in Kenya is your primary form of identification. It's the document that precedes even your national ID card. From the moment you're born, this certificate is a testament to your identity, with your name, birth date, and other critical details stamped.

But why is it so important? Well, think of it this way: navigating through life's essential milestones can be challenging without a birth certificate. Need to enroll in school? You'll need your birth certificate. Applying for a visa or a passport? Again, your birth certificate comes into play. It's a gateway to numerous government and non-governmental services, making it an indispensable part of everyday life in Kenya.

The First Key to Official Services

In Kenya, your birth certificate is like a master key that opens many doors. It's vital for accessing education, obtaining travel documents like visas and passports, and availing various essential services. Believe it or not, this certificate is the first step in building your identity within the country's official systems. Without it, access to many of life's fundamental services would be restricted.

How Does It Look?

Now, let's talk about the appearance of this crucial document. A Kenyan birth certificate is an official document, usually printed on standard-sized paper. It contains several important pieces of information about you. This includes your full name, the date and place of birth, and, most importantly, your birth certificate number. This number is not just any number – it's a unique identifier distinguishing you from everyone else.

Locating the Birth Certificate Number

You now know what a birth certificate is and why it's essential. But the million-dollar question remains: "Where exactly is the birth certificate number located?" Well, it's time to solve this mystery! First things first, let's understand what this number is. Every Kenyan birth certificate has a unique 13-digit identifier known as the birth certificate number. Think of it as your ID code in the official records system. This isn't just any random string of numbers; it's carefully crafted to represent you!

Breaking Down the Number

This 13-digit number isn't just a random sequence. Here's what each part means:

  1. The first two digits signify the year of your birth.
  2. The next two digits represent the month you were born in.
  3. Following that, two digits indicate the day of your birth.
  4. The succeeding four digits are a unique identifier specific to you.
  5. The final digit is a check digit, used for verification purposes.

Every digit in this number tells a part of your story, making it a crucial part of your identity.

Finding the Number on Your Certificate

Now, the main event is locating this number on your certificate. Here's where you'll find it:

  • The number is located at the top right-hand corner for birth certificates issued before 2012, commonly known as the old-style certificates.
  • For birth certificates issued after 2012, known as the new-style certificates, you'll find the number at the top right-hand corner and printed on the back of the certificate.

Remember, it's also labeled as the 'Entry No' on your certificate, found in the first row and column of the table containing your details.

Applying for a Birth Certificate in Kenya

Whether you're welcoming a new member to your family or need to replace a lost certificate, understanding how to apply for a Kenyan birth certificate is crucial. Let's walk through the steps together!

Applying for Newborns

Bringing a new life into the world is exciting, and registering their existence officially is one of your first responsibilities. Here's what you need to do for newborns:

  1. Gather the Essentials: Start by collecting the birth notification from the hospital. You'll need both the original and a copy.
  2. Parental Identification: You also need to present the parents' original National ID cards, birth certificates, or passports.
  3. Fill out the Forms: Complete the BDA – Birth and Deaths Registration Form.

This process ensures your little one is officially recognized and can later enjoy all the rights and services that come with a Kenyan birth certificate.

Late Registration: Better Late Than Never!

Missed registering within the first six months? That falls under late registration. Here's what you'll need:

  • Your National ID Card.
  • Copies of your parents' IDs or birth certificates.
  • Your Class Eight or Form Four Leaving Certificates.

Gathering these documents might take some time, but it's a crucial step in ensuring you're officially recognized.

Lost Certificate? No Panic!

Lost birth certificates are more common than you might think. If you find yourself in this situation, here's what to do:

  • Head over to your nearest Huduma Centre.
  • They will guide you through the process of getting a replacement.

Remember, a lost certificate doesn't mean a lost identity. With the proper steps, you can quickly have a new one in your hands.

Living Abroad? You're Still Covered!

The process is different for those born abroad to Kenyan parents. Here's your plan:

  • Visit the Kenyan embassy in the country you reside in.
  • Follow their specific guidelines, which are usually outlined on their website.

Being far from home doesn't mean you can't access your official documents.

Online Application: The Modern Way

In today's digital world, applying for a birth certificate can also be done online. Here's how:

  • Visit the eCitizen Portal (https://crs.ecitizen.go.ke/).
  • Follow the straightforward steps for your or your child's birth certificate.

What About the Fees?

Obtaining a birth certificate in Kenya comes with a small cost. For a standard birth certificate, the fee is Ksh. 180. If you need a certified copy, the price is Ksh. 360. These fees ensure that issuing your certificate is smooth and efficient.

Amending a Birth Certificate in Kenya

Life is full of changes; sometimes, these changes must be reflected in our official documents. Amending a birth certificate in Kenya is possible, but specific rules exist. Let's explore how you can make corrections to your birth certificate.

The Time Frame for Amendments

In Kenya, amendments to a birth certificate can be made within two years after the birth has been registered. This window gives you enough time to correct any errors that might have occurred during the registration process. But remember, there are certain things you cannot change.

What Can and Cannot Be Changed

It's important to note that while some details on your birth certificate can be amended, others cannot. Here's the breakdown:

  • Can Be Changed: Errors in spelling, names, and other similar details can be corrected.
  • Cannot Be Changed: The date and place of birth are set in stone. Once registered, these details cannot be altered under any circumstances.

This rule is in place to maintain the integrity and accuracy of official records.

The Process of Amending

If you need to make a change, here's what you should do:

  1. Gather Your Documents: Collect any supporting documents that prove the need for an amendment. This could include school records, baptismal certificates, or affidavits.
  2. Visit the Registrar's Office: Head to the civil registration office where the birth was initially registered.
  3. Submit Your Application: Fill out the necessary forms and submit your application with supporting documents.

The process may seem daunting, but it's designed to ensure that all changes are legitimate and accurate.

Why Amendments Matter

You might wonder why it's so important to have accurate information on your birth certificate. Here's the thing: your birth certificate is a foundational document. It's used to obtain other essential documents like passports and ID cards. Inaccurate information can lead to complications later on, so it's crucial to get it right.

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Frequently Asked Questions (FAQs) About Kenyan Birth Certificates

1. Where Exactly is the Birth Certificate Number Located?

  • The birth certificate number is prominently located at the top right-hand corner of the birth certificate. For certificates issued after 2012, you'll also find them printed on the back.

2. What Does the Kenyan Birth Certificate Number Consist Of?

  • It's a unique 13-digit code that includes your date of birth and a unique identifier. This code is vital for identification and accessing various services.

3. Can I Retrieve My Birth Certificate Number If I've Lost It?

  • Yes, you can! Contact the Kenya National Bureau of Statistics with your details, such as name, date of birth, and place of birth. They will assist you in retrieving your number.

4. Are There Different Types of Kenyan Birth Certificates?

  • Absolutely! There are old-style birth certificates issued before 2012 and new-style ones issued after 2012. The primary difference lies in where the number is located on the certificate.

5. How Can I Apply for a Kenyan Birth Certificate?

  • You can apply through the eCitizen Portal, Huduma Centres, or District Birth and Death Registries. The process is straightforward and user-friendly.

6. Is Changing the Date and Place of Birth on My Birth Certificate Possible?

  • No, the date and place of birth cannot be changed under any circumstances. These are permanent records of your birth details.

7. How Long Does It Take to Obtain a Kenyan Birth Certificate?

  • The processing time varies and can take from a few weeks to a few months, depending on factors like the time of year, birth location, and completeness of the application.

8. Can I Apply for a Birth Certificate Online?

  • Yes, applying online is possible and convenient. Visit the eCitizen portal to start the process.

9. What Are the Fees for Obtaining a Birth Certificate in Kenya?

  • For a standard birth certificate, the fee is Ksh. 180. A certified copy costs Ksh. 360.


As we come to the end of our guide, let's take a moment to reflect on what we've learned about Kenyan birth certificates. From understanding the importance of this crucial document to navigating its application and amendment processes, we've covered a lot of ground. We hope this guide has answered your questions and cleared any confusion about Kenyan birth certificates. Remember, whether you're applying for the first time, replacing a lost certificate, or correcting an error, the process is designed to be straightforward and accessible.

 We hope you found this guide helpful and that it has made understanding and managing your Kenyan birth certificate easier. 

Joseph Richard Joseph Richard, a leading contributor to sledge.co.ke, uses his decade-long expertise in finance, business, and technology to offer clear, reliable guides and analyses. His work aids Kenyans in making informed financial and business decisions, earning him a reputation as a trusted industry authority.